GZ MEDIA Settings

Configure automation, webhooks, and notifications

Automation Settings

Configure automatic workflows for GZ Media

Auto-Assign Projects

Automatically assign new projects to available editors

Auto-Archive Completed

Automatically archive projects after completion

Estimated Turnaround (days)

Display estimate to clients

Email Notifications

Control when clients receive email updates

Notify on Project Claim

Email client when editor is assigned

Notify on Delivery

Email client when edit is ready for review

Notify Editors on New Work

Alert editors when projects are submitted

Discord Webhooks

Configure Discord webhook URLs for notifications. Create webhooks in your Discord server settings.

To create a webhook: Open Discord → Server Settings → Integrations → Webhooks → New Webhook

New Submissions Webhook

Notifications when clients submit new projects

Project Updates Webhook

Notifications for claims, deliveries, and revisions

Completed Projects Webhook

Notifications when projects are completed and finalized

Email Test Mode

When ON, every outgoing notification email is redirected to the test inbox instead of its real recipient — so you can verify the full flow without spamming clients and editors.

Email Test Mode

Redirect ALL emails to the test inbox below

Test email inbox

All emails are sent here while test mode is ON. Save settings after changing.

Owner / admin notification inbox

Internal notifications (new submissions, approvals, payments) go here. (Also redirected to the test inbox while test mode is ON.)

Test mode is ON — every email will be sent to landongrubbhubb@gmail.com.

Payment Processing

How Stripe processing fees are handled on client invoices.

Stripe Connected

Online card payments are enabled for clients

Stripe Fee Handling

Build Stripe Fee Into Price — bump price to cover the fee

Currency

Default Payment Terms (days)

Accepted Payment Methods

Shown to clients on their invoice screen

Sales Tax

Tax is automatically applied to every new invoice. The rate is configurable here — it is never hard-coded.

Enable Sales Tax

Apply tax to new unpaid invoices

Tax Rate (%)

Tax Name

Tax Registration Number (optional)

Tax-Inclusive Pricing

The service price I enter already includes sales tax

Invoice Preview

What a $200.00 service charge looks like with the current settings.

Service Subtotal$206.28

Sales Tax$0.00

Client Total$206.28

Est. Stripe Fee$6.28

Est. Agency Net$200.00

File Upload Settings

Maximum File Size (MB)

Maximum size per uploaded file

GZ Media Webhook Formats

Discord embed formats with GZ Media branding (black & white)

// New Submission (Black embed)
{
  "embeds": [{
    "title": "⚫ GZ MEDIA - New Project Submission",
    "color": 0x000000,
    "fields": [
      { "name": "📋 Project Title", "value": "..." },
      { "name": "👤 Client", "value": "..." },
      { "name": "📌 Status", "value": "⚪ UNCLAIMED" }
    ],
    "footer": { "text": "GZ Media | Project ID: ..." }
  }]
}

// Project Claimed (Black embed)
{
  "embeds": [{
    "title": "⚫ GZ MEDIA - Project Claimed",
    "color": 0x000000,
    "fields": [
      { "name": "🎥 Editor Assigned", "value": "..." },
      { "name": "📌 Status", "value": "⚪ IN PROGRESS" }
    ]
  }]
}

// Completed (White embed)
{
  "embeds": [{
    "title": "⚪ GZ MEDIA - Project Completed",
    "color": 0xFFFFFF,
    "fields": [
      { "name": "🔄 Revisions", "value": "0" },
      { "name": "📌 Status", "value": "⚫ COMPLETED" }
    ]
  }]
}